Which keyboard shortcut is used to save an MS Excel workbook?

Question

Question

This question was previously asked in

RRB NTPC Graduate Level CBT-I Official Paper (Held On: 06 Jun, 2025 Shift 3)

Answer 1

The correct answer is Ctrl + S.

Key Points

Ctrl + S is the standard keyboard shortcut used in MS Excel, as well as most other software, to save the current file or workbook.
When pressed, this shortcut ensures that the changes made to the workbook are stored in the file on the disk, preventing data loss.
If the file is being saved for the first time, the "Save As" dialog box will appear to allow the user to specify the file name and location.
This shortcut is part of the universally accepted Microsoft Office commands, ensuring consistency across various Office applications like Word, PowerPoint, and Excel.
Using shortcuts like Ctrl + S improves productivity and minimizes the risk of losing unsaved work due to unexpected interruptions.

Additional Information

Other Common Keyboard Shortcuts in MS Excel:
- Ctrl + N: Creates a new workbook.
- Ctrl + O: Opens an existing workbook.
- Ctrl + P: Opens the print dialog box for printing the workbook.
- Ctrl + Z: Undoes the last action.
- Ctrl + Y: Redoes the last undone action.
AutoSave Feature:
- Microsoft Excel's AutoSave feature automatically saves changes to the workbook at regular intervals (if enabled).
- It is particularly useful when working on cloud-based platforms like OneDrive.
Save As Command:
- Accessible via F12 or the File menu, this command allows users to save the file with a different name or in a different format.
- It is commonly used when creating multiple versions of a file.
File Formats in MS Excel:
- Excel files can be saved in various formats, including .xlsx (default), .xls (Excel 97-2003), .csv (comma-separated values), and .pdf.
- Choosing the correct format is essential for compatibility and specific use cases.
Importance of Regular Saving:
- Regularly saving your work ensures protection against unexpected system crashes, power outages, or accidental file closures.
- Experts recommend using Ctrl + S frequently during long working sessions to minimize data loss risks.