Which keyboard shortcut is used to save an MS Excel workbook?

The correct answer is Ctrl + S.

Key Points

• Ctrl + S is the standard keyboard shortcut used in MS Excel, as well as most other software, to save the current file or workbook.
• When pressed, this shortcut ensures that the changes made to the workbook are stored in the file on the disk, preventing data loss.
• If the file is being saved for the first time, the "Save As" dialog box will appear to allow the user to specify the file name and location.
• This shortcut is part of the universally accepted Microsoft Office commands, ensuring consistency across various Office applications like Word, PowerPoint, and Excel.
• Using shortcuts like Ctrl + S improves productivity and minimizes the risk of losing unsaved work due to unexpected interruptions.

Additional Information

• Other Common Keyboard Shortcuts in MS Excel:
  • Ctrl + N: Creates a new workbook.
  • Ctrl + O: Opens an existing workbook.
  • Ctrl + P: Opens the print dialog box for printing the workbook.
  • Ctrl + Z: Undoes the last action.
  • Ctrl + Y: Redoes the last undone action.
• AutoSave Feature:
  • Microsoft Excel's AutoSave feature automatically saves changes to the workbook at regular intervals (if enabled).
  • It is particularly useful when working on cloud-based platforms like OneDrive.
• Save As Command:
  • Accessible via F12 or the File menu, this command allows users to save the file with a different name or in a different format.
  • It is commonly used when creating multiple versions of a file.
• File Formats in MS Excel:
  • Excel files can be saved in various formats, including .xlsx (default), .xls (Excel 97-2003), .csv (comma-separated values), and .pdf.
  • Choosing the correct format is essential for compatibility and specific use cases.
• Importance of Regular Saving:
  • Regularly saving your work ensures protection against unexpected system crashes, power outages, or accidental file closures.
  • Experts recommend using Ctrl + S frequently during long working sessions to minimize data loss risks.